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The organizing club should select a director for the meet whose duties are to co-ordinate and direct all aspects of the competition. Firstly, he or she should be an experienced pilot. They must be safety conscious and possess organizing abilities.

The Director then appoints their staff. When choosing the people for the various duties, one must remember that each task is important and the success of the event depends on the reliability of each and every volunteer whether it be the starter, judge or parking lot attendant.

Event Officials

  • Meet Director (Works out meet schedule)
  • First Aid Team
  • Grievance Committee
  • Judge (Scoring )
  • Jury
  • Starter / Launch / Safety Director
  • Official Observers and Landing Site Judges for FAI records
  • Parking Lot attendant
  • Search and Rescue Team.
  • Stewards
  • Task Master
  • Uphill Transport Driver
  • XC Retrieval

The organizing team now works out a daily competition schedule.

The task master will explain the point system and the various tasks to be performed by the pilots. There will be a committee meeting daily during the competition to discuss that day’s schedule. The task master and meet director will call a morning pilot meeting and brief all participating pilots.

The moring briefing will include

  • Starters and staff.
  • Starting times for each class or heat.
  • Airspace issues and HAGAR requirements
  • Tasks to be performed
  • Turnpoint identification criteria
  • Point system
  • Uphill transportation schedule and traffic advisory
  • Local conditions, including weather forecast, wind conditions, hazards along task route.
  • Other pertinent information to familiarize pilots with the task route, turn point information, hazards on route, landing areas, goal and fields to avoid landing in.

The following will outline some of the duties each organizing team member would have to undertake.

Task Master

(starter) is required to:
  • have his launch sites prepared.
  • Delegate a task subcommittee from attending pilots.
  • Select tasks for every site, accommodating a variety of wind, weather and instability conditions. Expect the unexpected! Choose a variety of turn points along each task route. The Task Master must chose carefully between an unattainable task for the day and one which proves too easy to challenge pilot skills. Prepare with tasks for marginal days right through to world record weather.
  • Provide FAI rule photographs of the chosen turn points.] “...Chose turn points with enough vertical features and other landmarks to allow corresponding points on a photograph and map to be matched. Isolated spaces such as the centre of airfields or road junctions in the middle of nowhere can be almost impossible to assess accurately.
  • Specify your turn point, A school, a church, a bridge or a mountain (if a mountain make sure that you have all the mountain in the photograph.)”
  • Provide photographs of:
    • goals, confusing areas, hazards and
    • restricted areas such as:
    • do-not-land areas by land owner request.
    • IFR/VFR airways
    • Military/blasting areas et cetera

The Launch Director  (StartingTeam)

  • should consist of a minimum of two people.
  • Reminds each pilot to check his glider for proper set up and air worthiness.
  • May reject any pilot or glider which does not comply with established Safety standards.
  • Launch personnel should be in radio contact with the landing area and the meet Director wherever possible.
  • Safety Director is responsible to:
    • Ensure a NOTAM and Special Aviation Events Order (or exemption) are issued for the event.
    • Ensure FSS is advised of each days tasks and anticipated flight period.
    • Ensure pilots fill out registration forms with:
      • adequate (aircraft) identification
      • Radio type and frequency
      • HPAC insurance / membership number
      • HAGAR licenses required to access Controlled airspace.
  • Establish Emergency procedures.
  • Ensure that emergency radio / phone communications are established at all launch and landing areas.
  • Establish protocol with Emergency Services.
  • Fill out HPAC Site Form S-5 with detailed information for each launch site and goal you intend to use. Send copies to your local Emergency Health Services dispatch and any Ambulance service crew station likely to be called. (This can reduce emergency response times dramatically) Include:
    • Latitude, Longitude and location landmarks,
    • Altitude
    • nearest acceptable helipad (see form)
    • distance and time by road from Hospital
    • Accurate road directions - include road conditions and a map.
    • Radio type and frequency and / or contact phone numbers.
  • Inform the Emergency Health Services dispatch (using 911’s non emergency phone number) of the designated take off sites, routes and expected goal for the days task.
  • Remind each pilot to check their glider for proper set up and air worthiness.
  • Ensure that launch personnel are in constant (radio) contact with the landing area and the meet Director.
  • Perform a final preflight static check of harness, glider and mandatory safety equipment compliance. Any pilot or hang glider which does not comply with certification standards or Regulations may be rejected.
  • The First Aid Team should be stationed at the launch and landing areas.
  • An ambulance should be within close call at all times during the meet.
  • If the competition is to be held in a small town or a remote area, a rescue team would be advisable.
  • If access to the site is difficult, Helicopter Air Evacuation should be organised on a standby basis.

Emergency Preparedness Recommendations:

  • First Aid Attendant.
  • Level 2 or equivalent First Aid “Jump” kit, including
  • Oxygen Therapy Unit,
  • Cervical Collar set, splints,
  • Approved Helicopter Spine Board (see plan included) with 6 stretcher straps, 6 blankets (for padding) . 4
  • Rescue Team should be familiar with task routes and local bush roads and should establish specific emergency radio procedures and frequencies for emergency usebe provided with:
  • Pilot list including Radio type and frequency used by each pilot, and
  • Their  glider colors.
  • Reliable four wheel drive vehicle(s);
  • Current forestry maps;
  • Information on how to access keys to locked roads;
  • Basic mountaineering training and rewcue equipment to lower pilots from unusual predicaments and
  • chain saws, shovels et cetera to traverse unused roads.

Landing Judge(s)

Number of landing judges depends on the complexity of the task. Two judges are required at target landing circles for exact measurements. If pylons are used for turn points, additional judges may be required for accurate scoring.

Landing judges have one of the most boring chores in a competition. It is essential that that reliable personnel are selected. It is recommended that they be paid for their time. If the position was vacated without warning an entire round could be invalidated - even a world record!

It is recommended that official judges be HPAC Observers to encourage badge and record attempts.

The time keeper should be stationed close to the target. The time keeper must be in radio contact with the starter in order to obtain exact take-off times as required.

Parking Attendants:

Access to the landing area and launch site must be kept open as traffic jams in an emergency are unacceptable. The parking area should be well away from landing area and should never block through traffic or landing approaches.

Transport Drivers: are required to

  • have a valid drivers license for the vehicle used.
  • drive only insured, registered vehicles.
  • meet transportation laws including seat belts, speed limits and red flag over length loads.
  • establish radio clearance for active (logging) roads.

Grievance Committee

A grievance committee consists of three experienced pilots chosen by preference competing pilots by the pilots or the meet director, when possible including International or Interprovincial members.

At the end of each day, there should be a pilots meeting where landing forms, official complaints and other problems are brought by the pilots and other problems that arose during the day are handled. Local Rules may permit complaints to be given when turning in Forms and may not require a meeting.

Any such complaints must be brought forward in writing with a $25.00 deposit after each day’s flying. The decision will be made between the judges and meet director.

Grievances must be filed in writing within 24 hours of the incident

If the decision is in favor of the pilot the deposit will be refunded.

If the decision is not in favor of the pilot the deposit will go to the local club.

Safety decisions by the meet directors are final and not subject to grievance.

Scoring Judge

Competition Rules: The International Hang Gliding competition rules must be applied to all provincial and national meets to familiarize pilots with these rules.

The preliminary results of all meets must be submitted to the National competition director within two weeks of the competition and complete documentation should be submitted by September 30th of the same year.

Points system amendment: The 1.2 multiplier formally applied to FAI quality competitions will now only apply to the Canadian Nationals.

Obtain an IBM Does machine with a 3 1/2” disk drive and a printer.

Practice your scoring program of choice. Recommended systems are available on disk from the HPAC.

Daily results must be available for scrutiny of competitors at meet headquarters and on launch each morning.

Mar 26 2012   Top Top